How to Start an LLC: Step-by-Step Guide

Starting a Limited Liability Company (LLC) is one of the most popular ways for small business owners to organize their companies. LLCs offer limited liability protection, flexible management options, and favorable tax treatment. In this guide, we’ll break down each step in starting an LLC, helping you navigate the setup and understand what’s required to make it official.

Step 1: Choose Your LLC Name

Choosing the right name for your LLC is a critical first step. It’s not just about branding but also about adhering to state rules. Most states require that your LLC’s name:

• Is unique: It can’t be the same as or too similar to another business registered in the state.
• Is distinguishable: It can’t include words or phrases that could confuse it with government agencies (e.g., FBI, Treasury).
• Includes “LLC” or “Limited Liability Company.” This clarifies the entity type.

Tips for Choosing Your Name:

• Brainstorm a few options and check each one for availability.
• Check online to see if matching domain names and social media handles are available. 
• Many states offer an online search tool to check if your desired name is available.

Step 2: Reserve Your LLC Name (If Necessary)

Some states allow you to reserve your LLC name before filing your formation documents. This reservation holds your name for a certain period (usually between 30-120 days) and can give you peace of mind if you need extra time for other steps. If you aren’t ready to file immediately this can be a good next step to at least put a hold on the name you want to use. 

Considerations:

• Filing fees: There’s usually a small fee, which varies by state (generally between $10 and $50).
• Is it necessary?: In many cases, it’s not required if you plan to complete all filings soon, but it’s useful if you need time to gather documentation or funds.

Step 3: Select a Registered Agent

A registered agent is a person or business entity authorized to receive legal documents, such as lawsuit notices and tax forms, on behalf of your LLC. Every LLC is required to have a registered agent in the state where it operates.

Choosing a Registered Agent:

• Self-appointing: You can act as your own registered agent if you’re available during standard business hours and have a physical address in the state.
• Professional service: Many LLC owners opt for professional registered agent services to ensure consistent availability and confidentiality (typical costs range from $50 to $200 annually).
• Your business attorney: In most states you can use your attorney as your registered agent. 

Step 4: File the Articles of Organization

The Articles of Organization, sometimes called a Certificate of Formation or Certificate of Organization, is a legal document you file with your state’s Secretary of State, or similar office, to officially form your LLC.

Filing Requirements:

• Fee: Filing fees vary by state but typically range from $50 to $200.
• Details: You’ll need to include basic information, such as your LLC’s name, registered agent information, and the names of the LLC’s owners (members).

Online Filing:

Most states allow you to file online, which is often faster than mailing forms. Once submitted, you’ll usually get a certificate of formation, which confirms your LLC is officially registered.

Step 5: Draft an LLC Operating Agreement

An Operating Agreement outlines the rules, roles, and financial obligations of your LLC. Though not all states require one, it’s crucial for keeping things organized, especially if there are multiple owners.

Key Elements of an Operating Agreement:

•  Ownership Structure: Define each member’s ownership percentage and capital contributions.
• Roles and Responsibilities: Specify management roles and decision-making processes.
• Profit Distribution: Explain how profits and losses will be allocated.
• Voting Procedures: Outline voting rights and how votes are tallied.
• Buyouts and Dissolutions: Detail what happens if a member wants to leave or if the LLC dissolves.

This document helps protect members in the event of disputes and is especially helpful in demonstrating your LLC’s legal independence from its owners.While some of the elements listed above aren’t as relevant to an operating agreement for an LLC with a single owner (member), it’s still important to have an operating agreement in a single member LLC. Without one you open up potential issues with personal liability for company acts and obligations, something you are trying to avoid with the LLC structure. 

Step 6: Obtain an EIN (Employer Identification Number)

An Employer Identification Number (EIN) is like a Social Security number for your business, issued by the IRS. It’s necessary for tax filing, hiring employees, and opening a business bank account.

How to Obtain an EIN:

• Free through the IRS: Applying for an EIN is free and can be done online through the IRS website.
• Why it’s required: Even if you don’t plan to hire employees, you’ll need an EIN for most business activities and tax purposes.

Step 7: Register for State and Local Taxes

Depending on your location and business type, your LLC may be subject to various state and local taxes. These might include:

• Sales tax: If you’re selling products, you’ll likely need a sales tax permit.
• Employment taxes: If you have employees, you’ll need to register for state unemployment and workers’ compensation.
• Local licenses: Check with local authorities to see if there are additional permits, such as health department licenses for food businesses.

Step 8: Set Up a Business Bank Account

Separating your business and personal finances is crucial for both tax and liability reasons. Opening a dedicated business bank account helps establish your LLC as a separate legal entity, and help with limiting personal liability. 

Tips for Choosing a Business Bank Account:

• Look for low fees: Many banks offer no-fee accounts for small businesses.
• Consider your needs: Some banks provide business credit cards, line-of-credit options, and merchant services.
• Documentation: Bring a copy of your Articles of Organization, EIN, and any state licenses when you go to set up the account.

Step 9: Maintain Compliance

Once your LLC is up and running, you’ll need to keep it compliant with state requirements to maintain your limited liability protection.

Ongoing Requirements:

• Annual reports: Most states require an annual or biennial report to update your LLC’s information, with fees ranging from $10 to $300.
• Franchise taxes: Some states impose a yearly franchise tax based on revenue or business size.
• Registered agent: You must maintain a registered agent, and if it changes, update the state.

Failure to keep your LLC compliant can lead to penalties or even dissolution of your business.

Conclusion

Starting an LLC involves several steps, but each one is essential for establishing your business as a separate legal entity with liability protection and tax advantages. Taking time to set everything up correctly will save you from complications down the road. Ready to make your business official? Follow these steps, and soon you’ll be running your LLC with confidence.

Have questions LLC's or how to make sure your LLC is set up properly to benefit all the owners? Contact us for a free consultation and analysis.